MOOR PARK LAWN TENNIS CLUB
MINUTES OF THE ANNUAL GENERAL MEETING OF THE LAWN TENNIS SECTION OF MOOR PARK GOLF CLUB HELD ON SUNDAY 30th SEPTEMBER 2018 AT 6.30pm.
PRESENT: 33 Members.
1. CHAIRMAN’S WELCOME
Huw Walters welcomed Members to the AGM including the Club Captain, John Grossman, and Directors Joe Sandercock and Keith Lumley. Our new CEO, Amy Yeates, sent her apologies.
This was Huw’s last AGM and he hoped, subject to the meeting’s agreement, that Alister Heaphy would become Vice Chairman as a prelude to becoming Chairman in May next year. He was also pleased to have the support of our new Chief Executive, Amy Yeates, in promoting tennis within the Club.
The Chairman wished to thank Joan Roy for her continued support of the Tennis Section of Moor Park. She was presented with a bouquet of flowers as a thank you for her role as Lady Captain.
Our prospective new Chairman, Alister, had in the last few months clearly demonstrated that he was very much the man for the job.
The revamped Tennis Club Finals was very well supported and a resounding success. A big thank you to Anjan for arranging this event, in addition to the Monday morning coaching session for Ladies which had been a great success.
We realised that our grass courts were well below standard and the Board recognised that immediate action was vital. An additional groundsman, John Groom, was employed in May, an expert in this field. Although the courts were not great, they were playable and the Varsity Match was a great success. Thank you to Nick, John and the team for their continued hard work.
At the behest of our new CEO, a vision for Moor Park Tennis over the next 5 years was being formulated. We recognise that with the current fee structure, our Adult Tennis Membership has dwindled over the past five years. Our CEO Amy has asked the Committee how we might reverse this trend by reducing adult fees to a realistic level having regard to the local competition. At the same time, she has asked the Committee to put forward a case for continuing to maintain 7 grass courts at Moor Park as the future of the Garden Courts have been under constant review. We will be presenting a 5-year plan for Amy and the Board to consider in the next few weeks.
He then moved on to the formal part of the Meeting.
2. APOLOGIES FOR ABSENCE
Apologies were received from Amy Yeates, Richard and Dee Cohen, Douglas and Pam
Paterson, Avril Cherry, Elaine White, Jane MacKenzie, Sue Stone, Jacqui Vickers, Mike
Gosling, Colin Robertson, Malcolm Campbell, Trevor Shillabeer and Pat Ellis.
3. MINUTES OF THE PREVIOUS AGM
The Minutes of the Annual General Meeting held on Sunday 24th September 2017 were
approved with the exception of the last paragraph of Any Other Business (AOB) about
the Friday morning Men’s Tennis.
4. MATTERS ARISING
The Chairman highlighted the questions raised under item 7 AOB.
Jenny Sandercock had felt that Junior achievements should be recorded in Club News
which has been addressed.
Keith Lumley had stated that we needed to promote the fact that many golfers play
tennis and we hope we are doing our best to attract more golfers to play tennis. This
has been consistently mentioned to the Board.
Andy Butler had suggested that we target 25-40 year old golfers to play tennis. It is our
continuing aim to do this.
Stewart Bazneh had recorded that he was unhappy about the grass courts but as noted
above, his point has been well taken by the Board.
5. MEN’S CAPTAIN’S LADY CAPTAIN’S AND JUNIOR REPORTS ALREADY
There were no questions raised on these reports.
6. FINANCIAL REPORT AND ACCOUNTS FOR THE YEAR ENDIED 30th APRIL 2018
David Roy presented the Accounts to the Meeting. He pointed out the slight deficit was
due to our Junior Tournament not being so well attended. Nigel Buckman explained
that the reason why we were only able to run a Grade 4 Tournament was due to an LTA
decision not to run too many Grade 3 tournaments in the same area.
We will continue to try and gain Grade 3 this year.
Approval of the Accounts was proposed by Malcolm Turner, seconded by Keith Lumley
and accepted by the AGM.
7. PRIZE GIVING AND PRESENTATION OF THE MARIANNE CHAMBERS AWARD
The Chairman, then presented Trophies that had not been given out at Finals Day as
Ladies Singles Tia Jakupovic
Ladies Singles Runner up Cassie Emmanuel
Men’s Doubles Andrey Prikazchikov and Anshul Sajip
Ladies Doubles Vivien Mrowiec and Jane Tweedie
Runners up Tia Jakupovic and Cassie Emmanuel
Ladies Handicap Doubles Vivien Mrowiec and Jane Tweedie
Anniversary Tournament Gaynor Turner/Richard Cohen/Adrian Pay
Bill Bustin Cup (Captain’s Day) Vivien Mrowiec and Jane Tweedie
The Kolesnikow Cup Graham Drake and Maureen Cliff
AGM Cup Dale Naylor and Annick Devillard
Player of the Year Tia Jakupovic
The Lady Captain then presented the Marianne Chambers award, within her gift, the
Marianne Chambers Bowl to Jane Tweedie
8. AMENDMENTS TO 2015 CLUB RULES
The primary reason for the change was to introduce the role of Vice Chairman to the
various sections noting ‘Officers of the Tennis Section’.
He/she would be elected at the AGM for a term of one year only. The intention would be
for the Vice Chairman to become Chairman in the following year.
It was agreed that under 7.1.6 ‘Officers’, the clause should read “for a term that ‘may’
not exceed…” be adopted. AH
The only other significant amendment was that all MP Members with a BTM number
affiliated to Moor Park may have a vote at the AGM. This was passed. AH
9. OFFICERS AND COMMITTEE FOR 2018/19
Chairman Huw Walters (until May 2019)
Vice Chairman Alister Heaphy
Men’s Captain Nigel Buckman
Lady Captain Deirdre Cohen
Treasurer David Roy
Secretary Joan Roy
Approval of the Officers and Committee was proposed by Stephanie Walters, seconded by
Andy Butler and passed by the meeting.
10. ANY OTHER BUSINESS
10.1 PROGRESS ON REVIEW OF TENNIS GUIDELINES TO BE SHOWN ON FIXTURE
It had come to the Committee’s notice that the extracted ‘rules’ on the annual Fixtures
card were more guidelines and etiquette than our formal tennis rules.
The meeting was advised that Alister, Kamlesh and Carey have formed a subcommittee
to review the document in total, which would be presented to the
Committee for approval. AH
There being no further business, the meeting ended at 7.08pm.